The best way to close a business letter is to strike a careful balance between friendliness and professionalism. The letter should be closed in a way that suggests a personal touch to the letter but should not be too formal or informal.
Ideally, you want a letter closing that makes the recipient feel like it’s a genuine message from you but without feeling too familiar or out of place in the rest of the business letter.
To help with closing a business letter, we have selected some of the best examples of closing business letters.
Best Business Letter Closing Examples
A formal business letter is an important communication tool, and the closing is just as important as the content.
We’ll explore some of the most effective ways to end your letter with a professional closing, ensuring you leave a lasting impression every time.
The best
The best is the classic way to close business letters as it is short, polite, and feels as personal as the end of a letter. It works well in different situations, so it can be used sparingly as a cover suitable for the character.
Submissive
To add a personal touch and extend the end of the letter, you can close the letter with ‘Best regards.’ Formal closure in comparison also suggests a more personal connection with the person.
Best wishes
Best Wishes works well if you’re writing a follow-up and want a formal closing without appearing empty. ‘Best wishes’ is more than a polite closing that still has a level of professionalism to it.
I hope this helps
If you’re looking for closing sentences for job letters, ‘I hope this helps’ is a good option. This is the most suitable option for letter endings if you have given an answer that includes a solution of some kind or answered a question that someone else might have.
I hope we will talk soon
If you’re looking for closing sentences that suggest the recipient should follow up, ‘hope to talk soon’ is a good way to end a letter. It subtly suggests that the other person should respond to your message and that you are eager to talk to them.
Submissive
If you want a formal closing, something like ‘Best wishes’ works well. It’s professional and polite but also leaves no response option. If you’d like to be firmer in an email without it seeming too off-putting, you can use Kind Regards or a variation like Kindest Regards.
With respect
A specific closing, such as ‘Sincerely,’ is better suited to a specific type of business letter, such as a cover letter. It’s a polite way to end a letter without suggesting too much familiarity with the hiring manager. In a formal letter, a closing such as a polite one works well, either in a physical letter or in an email.
Sincerely, Thank you
You can use this option if you have worked with someone and really appreciate their efforts or if someone has answered a question or provided a solution. It’s a great way to close a letter in the right place and end the last word of the book on a good note.
Submissive
‘Sincerely’ is best used as a neutral greeting that can be applied to any type of formal letter, including a cover letter or other types of business and personal correspondence.
Take care of yourself
Another good option to turn off is ‘Take care,’ but you can’t use it in all settings. This is less formal than the other options, so feel free to use it in a personal letter or when writing to someone you know well professionally.
Thank you for your time
You can use this closing sentence when writing a follow-up email of some kind, such as after an interview or phone call with a client. It shows that you appreciate their schedule and the time they took to talk to you.
Submissive
In a cover letter that is less formal but feels more personal, adding the word ‘warmth’ can help. It’s a clear way to sign a letter without seeming like too much of a business letter.
Warm Wishes
Similarly, this is another way to end the book on an informal note without losing professionalism. It also works well as a way to close holiday greetings, especially on a special day like Christmas and New Years.
With Thanks
Another way to show appreciation, the ‘thank you’ sign is common in business letters when someone has been of great help or made important contributions. It shows appreciation and that you have taken immediate notice of their accomplishments.
Submissive
‘Sincerely yours’ are good words to end up in naturally structured letters. It’s a personal but professional greeting that feels a little different from other greetings, so it’s very different.
Submissive
This type of closure is best used by someone you know well, and a good closure that feels friendlier than others. It can also be a good choice for introductory and networking emails, and client emails.
I greet you
“Regards” is a universally acceptable close, offering a touch of warmth without being overly informal. It is suitable for many types of business communication.
With thanks
This closure is great if you want to say thank you. It is less formal than “Thank you” and is suitable for situations where you appreciate support or help.
Humbly
“At ease” conveys a sense of warmth and friendliness while maintaining a professional tone. It is suitable for business letters where you have a good relationship with the recipient.
With thanks
Similar to “In Appreciation,” “Thanks” is a sincere way of saying thank you, especially in situations where the recipient has gone above and beyond in helping or supporting them.
In gratitude
This closure is another form of gratitude. It works especially well in conversations following an event, service, or favor when you want to appreciate the recipient’s effort.
Happiness
“Cheers” is a casual and cheerful closing, suitable for business communication in informal settings or when you have an informal relationship with the recipient.
All the best
This closure is flexible, friendly, and a little personal. It’s perfect for a range of situations, from casual correspondence to goodbyes.
In Solidarity
It is useful in situations where you are expressing support for something or a shared goal. “In Solidarity” is a powerful closing statement of unity and common purpose.
I’m looking forward
It’s great if you’re anticipating future interactions or results. “Looking Ahead” sets a good tone for ongoing projects or ongoing discussions.
Until Next Time
This phrase is appropriate for ongoing business relationships where regular communication is expected. It means continuity and anticipation of future collaborations.
Sincerely yours
The formal and polite closing, “Respectfully Yours,” is suitable for communicating with senior officials or for formal requests where you wish to express a high level of respect.
In service
This closing is perfect for letters where you are offering help or affirming commitment to a project or cause. It emphasizes a sense of responsibility and dedication.
We are looking forward to it
Use “Looking Forward” in situations where you are looking forward to a future response or event. It conveys enthusiasm and anticipation.
With responsibility
It is suitable for business communication involving projects or collaborative efforts. “Committedly” emphasizes your commitment and loyalty.
With warmth
“Warmly” is a personal and friendly close, best suited for informal business correspondence or communication with acquaintances.
What is Closing a Business Letter?
Business communication is about creating a strong connection with the recipient. A business letter closing is a free closing that you can use to finish your business letter on a professional note and show the recipient if there are any actions they can take after seeing the message.
Tips for the Perfect Business Letter Closing
To create a good impression with your business letter, certain elements should be included. If you don’t have much experience in writing these letters, a business letter template can help you get started. You can continue to improve all parts of the book, including the closing. Here are some great business book closing tips:
- In the printed book: Iinclude a free closing, contact information, your typed name, and a handwritten signature underneath.
- For professional email: Conclude by summarizing the main points, followed by your typed name, subject, phone number, and closing.
- Evidence: Always scan for system errors and any obvious errors before posting.
- Call to action: To encourage the recipient to take action after reading your message, consider including a call to action (CTA) as a closing statement, such as ‘hope to talk soon.’ This sends a gentle message for them to respond.
| Tip for the Perfect Business Book Close | Printed Book | Professional Email |
|---|---|---|
| Parts | Flattering, contact information, typed name, handwritten signature | Content summary, typed name, title, phone number, free closing |
| Formatting | A flattering closing and contact information at the end, the name written below | Content summary, typed name, title, phone number, closing |
| Examining the evidence | It is important to scan for system errors and bugs before posting | It is important to check grammar and clarity before posting |
| Call to Action | Consider adding a subtle CTA to get the recipient to take action | A CTA can be included to prompt the recipient to respond or take action |
| Importance | It creates a professional impression and adds a personal touch | Summarizes key points and provides contact information |
Business Book Closures to Avoid
Other closures should be avoided in a work setting as they may seem too familiar and may sound uneducated. To avoid that, here are some business cover letters to avoid:
- It does not involve closing at all
- Thx/Regrds/other chat talk
- Love/Lots of Love
- Sent from my iPhone
- Emojis
- Yours
The conclusion
In conclusion, the closing of a business letter plays an important role in leaving a lasting impression on the recipient. It should strike a balance between professionalism and friendliness, making the book feel authentic and respectful.
By following the tips provided and using the right cover letters, you can improve your communication and build a strong relationship with your recipients. Remember to proofread your letter before sending it to make sure it is error-free and conveys your message effectively.
Choose from business letter closing examples to find the one that best suits your communication style and the context of your letter.
Avoid using useless closings, and discuss to maintain a level of legitimacy in your business correspondence.
Closing a carefully written business letter can create a positive image and enhance your creativity in the eyes of the recipient.
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